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Executive Assistant (6 Months Contract)

Singapore Temporary SG$4,500 - SG$5,500 per month (SG$54,000 - SG$66,000 per year) View Job Description
Delivers high-level secretarial and strategic support to a leader, ensuring smooth management of her leadership responsibilities at the academy.Proactively manages complex schedules, meetings, travel and other priorities, enabling focus on research leadership and strategic initiatives
  • Opportunity to work closely with a leader and gain exposure.
  • Be part of impactful work and contribute to meaningful initiative.

About Our Client

A leading research and academic initiative focused on advancing healthy ageing through innovative science, interdisciplinary collaboration, and the development of precision-based healthcare solutions.

Job Description

  • Manage complex calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, transport).
  • Coordinate and prioritise internal and external engagements, ensuring all materials are prepared in advance.
  • Serve as the main point of contact to screen and direct communications efficiently.
  • Prepare detailed travel itineraries and handle expense reporting.
  • Maintain organised physical and digital filing systems for efficient document access.
  • Support high-level meetings by preparing agendas, minutes, and tracking follow-ups.
  • Oversee office resources and liaise with IT and support teams as needed.
  • Assist in organising events such as seminars, workshops, and conferences.
  • Handle sensitive information with the highest level of confidentiality.
  • Facilitate smooth communication with internal teams and external partners.
  • Draft and manage communications on behalf of the office, ensuring consistency and compliance.
  • Represent the office professionally in all interactions.
  • Be involved in ad-hoc admin matters.



The Successful Applicant

  • Has 8 years or more of secretarial experiences in similar firm supporting a leader.
  • Strong organisational skills and the ability to manage complex priorities with precision.
  • Proactive, resourceful, and adaptable, with strong business acumens and interpersonal skills, high discretion, and the ability to thrive in a fast-paced environment while engaging effectively with diverse stakeholders at all levels.
  • Proficient in MS Office and experience with virtual meeting platforms (Zoom and MS Teams).
  • Able to travel to the West

What's on Offer

The role offers the opportunity to work closely with a leader in a fast-paced, high-impact environment, contributing to pioneering initiatives while gaining exposure to global stakeholders and strategic projects.

Contact
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Quote job ref
JN-062026-7031510
Phone number
+65 6533 2777

Job summary

Function
Secretarial & Business Support
Specialisation
Executive Assistant
What is your area of specialisation?
Public Sector
Location
Singapore
Contract Type
Temporary
Consultant name
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Consultant contact
+65 6533 2777
Job Reference
JN-062026-7031510

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.