Save Job Back to Search Job Description Summary Similar JobsExcellent opportunity to join a semiconductor MNC.1 year contract with potential to extend or convert.About Our ClientThis organisation is a well-established leader in the industrial/manufacturing industry, recognised for its innovative solutions and robust market presence. With a strong focus on excellence, it operates on a global scale and values efficiency within its teams.Job DescriptionJob OverviewThis role is responsible for delivering high-level executive and administrative support to senior stakeholders and the Sales & Marketing function. The position involves managing calendars, coordinating meetings, and preparing business materials. In addition, the role supports day-to-day operations through reporting, budget oversight, procurement activities, and asset tracking. The individual will also assist with sales leadership initiatives, travel arrangements, event coordination, and onboarding processes to ensure seamless and efficient departmental operations.Key ResponsibilitiesExecutive Support & SchedulingOversee and prioritize the Vice President's schedule, including organizing meetings, resolving conflicts, and maximizing time efficiencyPrepare meeting agendas and ensure all supporting materials are ready in advanceAdministrative & Operational SupportDevelop and refine documents, presentations, and reportsConsolidate and generate regular reports for stakeholdersSupport budget planning, expense tracking, and financial monitoring for the departmentPerform asset tracking and related administrative dutiesAct as a liaison between the team and internal audit stakeholdersSales Leadership CoordinationProvide operational support for leadership meetings such as QBRs, weekly updates, and strategy sessionsMonitor action items, track deliverables, and follow up on commitmentsTravel & Events ManagementArrange travel bookings, prepare itineraries, and manage expense claimsEnsure accuracy and smooth coordination of travel logisticsSupport the planning and execution of departmental events, both internal and externalDepartmental Support (Sales & Marketing)Deliver comprehensive administrative and operational assistance to the Sales & Marketing teamManage procurement activities, including raising purchase requests/orders and tracking department spendCoordinate onboarding for new employees and support engagement initiatives (e.g., wellness activities)Organize meeting logistics, visitor arrangements, and event coordination, including room bookings and visa support where requiredThe Successful ApplicantA successful Executive Assistant, Sales and Marketing, should have:Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.Proficiency in AI tools Co-Pilot etc is a plusFamiliarity with budgeting, procurement processes (Purchase Requisitions/PO), and reporting is a plusExcellent organisational abilities and attention to detail.Capability to handle multiple tasks and meet deadlines under pressure.Experience working in a fast-paced industrial/manufacturing environment is advantageous.A proactive attitude and the ability to work independently.What's on Offer1-month completion bonus upon successful fulfilment of the contract.Opportunity to work in the industrial/manufacturing industry with a reputable MNC organisation.1 year contract with potential for extension.ContactLi Xuan Lim (Lic No: R22107137/ EA no: 18C9065)Quote job refJN-072026-7052953Phone number+65 6643 9729Job summaryFunctionSecretarial & Business SupportSpecialisationExecutive AssistantWhat is your area of specialisation?Industrial / ManufacturingLocationSingaporeContract TypeTemporaryConsultant nameLi Xuan Lim (Lic No: R22107137/ EA no: 18C9065)Consultant contact+65 6643 9729Job ReferenceJN-072026-7052953
