Resignation letter templates [2023 Update]

When preparing to resign from your job, you must consider the best way to write your resignation letter. Making the decision to leave your role can be difficult, and the most nerve-wracking part of the process is often telling your current boss that you are moving on to a new role.

Here is a compilation of resignation letter templates to ease the pressure off of you when writing your resignation letter. Below are some examples of resignation letters that you can edit and personalise, where relevant, to your situation.

Related: How to gracefully resign from your job

4 resignation letter templates

When writing your resignation letter, be sure to include the current date and the address of your company, following standard letter-writing practices. It is also crucial to remain professional and polite throughout.

Related: How to handle the conversation about your resignation

Even though you may be leaving due to personal grievances, you should not bring these to light in your resignation letter. You should discuss any further points in the exit interview.

1) Standard resignation letter

Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. My final day will be [date of last day] as per my notice period.

I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and look back at my time here as a valuable period of my professional life. 

During the next [notice period in weeks], I will do what I can to make the transition as smooth as possible and will support in whatever way I can to hand over my duties to colleagues or to my replacement. Please let me know if there is anything further I can do to assist in this process.

Sincerely,

[Your Name]

Related: Why do I need to tell recruiters and employers my last-drawn salary when making a career move?

2) Resignation letter for a new opportunity

Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] with [company name]. Per my notice period, my final day will be [date of last day].

I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours.

I have thoroughly enjoyed my time at [company] over the last [years and months of service], and I would like to thank you for all of the opportunities I have been afforded here.

In the coming weeks before [end date], I am fully committed to providing assistance in ensuring a smooth transition.

Sincerely,
[Your Name]

Related: How to decline a job offer gracefully

3) Resignation letter template giving advance notice

Dear [Manager’s Name],

I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time, and I would like to provide as much notice as possible.

During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.

Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.

I wish you all the best for your continued success.

Sincerely,
[Your Name]

Related: 6 performance and career progression secrets they don’t teach you at school

4) Resignation letter template for a role that’s not a good fit

Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

During my time at [company name], I have come to realise that the scope of the role is, unfortunately, not what I had anticipated. As such, I would like to explore other opportunities.

Thank you for understanding; I truly appreciate all the support and guidance you have provided me during my time in the company.

Please let me know how I can help to support a smooth transition over the next [notice period in weeks].

Sincerely,
[Your Name]

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