Programme Coordinator (15 months contract) - MNC

Team & Operational Support

• Provide comprehensive administrative support to senior team members, including managing schedules, coordinating meetings, organising travel, and handling expense processes for the regional lead.
• Oversee the planning and execution of internal team activities such as retreats, regional gatherings, staff engagement sessions, and other key events.
• Maintain an accurate, forward-looking calendar that reflects major communications, internal milestones, and regional priorities, ensuring alignment with other global teams when needed.
• Prepare briefing materials, meeting packs, presentation documents, and other content to support effective team operations.
• Build strong working relationships with coordinators and stakeholders across regions to ensure seamless communication and workflow.

Strategy & Planning

• Assist the regional lead in developing and updating the annual workplan, tracking progress through regular check-ins and ensuring deadlines and milestones are consistently met.

Programme & Grant Coordination

• Support the full lifecycle of programme and grant activities by organising meetings, monitoring action items, and ensuring follow-ups are completed on time.
• Work closely with finance and operations partners to ensure proper contract management, payment processing, and vendor coordination, following internal policies and procedures.
• Maintain well-organised documentation and digital records for due diligence, grant monitoring, reporting, and other programme requirements. Manage incoming requests received through email or digital systems.

Budget & Financial Tracking

• Assist with monitoring budgets for regional activities, including events, workshops, and travel. Collaborate with the regional lead and finance partners to ensure accurate tracking and timely updates.

Risk & Compliance

• Proactively identify administrative or operational risks, such as potential delays or missing documentation, and escalate them to the relevant team members. Contribute to a culture of clear communication and collaborative problem-solving.