Back to search

Admin Assistant/Office Admin (1 Year Contract)

Singapore Temporary SG$5,000 - SG$5,500 per month (SG$60,000 - SG$66,000 per year) View Job Description
Provide comprehensive office administration and facilities support, including vendor coordination, procurement, payment processing, and management of office operations and services.Coordinate business travel, corporate events, onboarding & offboarding, and front desk functions while ensuring smooth day-to-day office operations and effective liaison with building management and external vendors.
  • Leverage office admin and vendor management experience to support operations.
  • Contribute to efficient workplace operations in a progressive environment.

About Our Client

A leading global banking group headquartered in Europe, providing a broad range of retail, corporate, and investment banking services with a strong international presence across key financial markets.

Job Description

  • Manage the upkeeping of the entire office.
  • Liaise with vendors and service providers, including procurement of office supplies, vendor selection, and management/renewal of service contracts.
  • Facilitate new vendor onboarding and follow through on the vendor approval process.
  • Manage office administration payments, including reviewing expense claims and verifying invoices against purchase/service orders, quotations, and contracts.
  • Coordinate logistics for office activities and corporate events such as town halls, annual dinners, training sessions, seminars, and offsites.
  • Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.
  • Support staff onboarding and offboarding logistics.
  • Assist with office reconfiguration, renovation, and relocation projects.
  • Arrange business travel including flight bookings, hotel reservations, business visa applications, and other travel logistics for executives.
  • Manage front desk and administrative duties including answering incoming calls, greeting visitors, handling mail/couriers, and arranging meeting rooms.
  • Provide occasional pantry support, including serving beverages to visitors when required.
  • Support office health and safety initiatives
  • Act as the local coordinator for internal initiatives and office-related programs as required.

The Successful Applicant

  • Has 5 years of office management experiences within financial services firms.
  • Strong organisational skills with attention to detail and the ability to multitask effectively.
  • Excellent business acumens and organisation skills.
  • Proficiency in Microsoft Office
  • Ability to handle confidential information with discretion and professionalism.
  • A proactive and solution-focused approach to problem-solving.
  • Strong interpersonal skills to liaise effectively with stakeholders at all levels.

What's on Offer

Opportunities for professional growth and development within the Financial Services industry.

Contact
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Quote job ref
JN-122025-6894716
Phone number
+65 6533 2777

Job summary

Function
Secretarial & Business Support
Specialisation
Office Manager
What is your area of specialisation?
Financial Services
Location
Singapore
Contract Type
Temporary
Consultant name
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Consultant contact
+65 6533 2777
Job Reference
JN-122025-6894716

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.